EVMS constantly monitors the severity of COVID-19's spread in our area. Regulations are adjusted to improve the safety of our campus, visitors and community, while continuing operations as appropriate. For the most up-to-date guidelines, please contact our staff at events@evms.edu.
We appreciate your interest in using EVMS space for your upcoming event. The primary purpose of EVMS space is to serve the growing institutional, academic and departmental events of the EVMS community, with a focus on its students, faculty and staff.
Due to the growing needs of our institution and limited physical space and staff resources, EVMS facilities are typically at full capacity and unavailable for use by external parties. If available, priority is given to our academic/campus partners and only those events that align with the institution’s mission, vision and values will be considered.
Please read the EVMS Event Guidelines before submitting an Event Request Form. Your request form must be completed and submitted at least 8 weeks prior to the requested date. Only requests submitted with a minimum of eight weeks lead time can be considered.
You will also find additional information to include Billing Rates for facility rental, labor and operational expenses, pricing for Audio Visual Equipment rental and services, an Inventory Request Form, a list of EVMS Approved Catering List - 10.4.22 and an Event Work Order. Once approval to use EVMS space has been given by the approval committee, EVMS Special Events will work with you directly to help facilitate your event needs.
EVMS students interested in hosting an event should follow the links below to submit their request.
Club/Class Meeting Application - Students interested in planning a meeting should submit this application to Student Affairs at least 2 weeks prior to your requested meeting date. This form also serves as your request for a room reservation on campus. Student Affairs will review and contact the requestor directly regarding the status of the request.
Club/Class Events & Fundraising Application - Students interested in hosting an event or fundraiser should submit this application to Student Affairs at least 4 weeks prior to your requested event date. Student Affairs will review and contact the requestor directly regarding the status of the request.
For questions or additional information, please contact EVMS Special Events.
